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Don’t fall into the trap of thinking that you can use ‘find and replace’ to automate the search for currency symbols followed by a space. For example, if your style calls for non-breaking spaces next to currency abbreviations, it’s a good idea to search for words such as ‘EUR’, ‘GBP’ and ‘USD’ to make sure that they are followed by non-breaking spaces. Revealing hidden formatting helps, but to make sure you’re using non-breaking spaces consistently you need to run a search for the characters that you would expect to find next to non-breaking spaces. When all formatting is shown, any non-breaking spaces will be visible in the form of a symbol resembling a degree sign: ‘°’. To do this, click the ‘¶’ (pilcro) icon to reveal hidden formatting (or type Shift+F1 to reveal formatting in a sidebar). To be able to see them, you need to ensure you are showing paragraph marks and all other formatting in your document. Non-breaking spaces are the same width as a regular space character, so their presence is not obvious. To work in more depth with non-breaking spaces, you need to be able to see them. Alternatively, you can select ‘Non-breaking Space’ from the Insert>Special Characters menu. The quickest way is to press Ctrl+Shift+Spacebar (or on a Mac, type Option+Spacebar). Where lines are short, such as in a layout involving multiple columns across the page, non-breaking spaces can contribute to untidy paragraphs with uneven widths. For example, in pages where space is a premium they can create orphans or widows which a line break could resolve. There are occasions when non-breaking spaces are unhelpful.
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However, you do need to be careful when considering how to use non-breaking spaces. Non-breaking spaces inserted in cases like these will ensure words appear as and where you want them to. You might also want to keep titles and names together, such as Mr Frodo or Mount Doom, or initials and surnames, such as JRR Tolkien. It’s not only with technical text or numbers where non-breaking spaces are useful.
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You can set up your style manual to guarantee there are no line or page breaks for example in: But you can change aspects of your style manual if you wish, to suit a piece of text or document, or to fit a third party’s style guide if you’re editing for a client. It’s a decision that’s set in your style manual. However, most of the time it’s not up to you to choose whether or not to use a non-breaking space. For example, dates look better when they appear on one line. There are times when it’s important that text is kept on the same line – where it makes more sense, to save any confusion, to make it easier for the reader or just to look neat.
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PerfectIt, for example, does this right from Word and has a 14-day free trial. There are tools that can automate these checks and much more right from MS Word. In those cases, the nonbreaking space can cause more problems than it solves because it creates a large, unbreakable chunk of characters.Figure 1: Non-breaking spaces keep numbers and symbols on the same line Automate how you check for non-breaking spaces right from Microsoft Word But certain citation formats, like the California Style Manual, don’t use spaces in the abbreviated name of the source (116 Cal. 702, you can put a nonbreaking space before the 702 so it won’t get separated from Evid. Use nonbreaking spaces after other reference marks (Ex. A, Fig. 23), between the dots in Bluebook-compliant ellipses, and after copyright symbols (see trademark and copyright symbols). This time, the symbols and the numeric references stay together. In the bottom example, nonbreaking spaces come after the § and ¶ symbols. In the top example, normal word spaces come after the § and ¶ symbols, and the numeric references incorrectly appear on the next line. But ¶ 49 of the contract offers another option.
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The seller can, under Business Law § 1782, offer a full refund to buyers. Recall this example from paragraph and section marks: The seller can, under Business Law § 1782, offer a full refund to buyers. Put a nonbreaking space before any numeric or alphabetic reference to prevent awkward breaks.
It’s like invisible glue between the words on either side. A nonbreaking space is the same width as a word space, but it prevents the text from flowing to a new line or page. Your word processor assumes that a word space marks a safe place to flow text onto a new line or page. Nonbreaking spaces Prevent awkward breaks